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Email policy
Updated: 12/23/2003

Format: ms word

INTENT: It is the intent of this policy to establish standard practices and guidelines for the responsible, safe, and productive use of the electronic mail (e-mail), and to ensure the protection of your information infrastructure.

Software Notes:



It is the policy of [Company Name] to ensure that e-mail is used primarily for the conducting of Company business, and is not used in any illegal, offensive, or unethical manner.
The Company also prohibits such access for conducting non-Company commercial business, and for excessive personal use.
Employees are prohibited from the unauthorized access to other employee's e-mail messages. The Company does reserve the right to access any employee’s e-mail for any business purpose, and also for inspection for disciplinary or legal actions.
This policy describes [Company Name]’s guidelines with regard to access to and disclosure of electronic mail messages sent or received by [Company Name] employees through use of the [Company Name] e-mail systems. The Company respects the individual privacy of its employees. However, employee privacy does not extend to the employee's work-related conduct or to the use of Company-provided equipment or supplies. Employees should be aware that the following guidelines may affect their privacy in the workplace.
All employees share the Information Technology facilities at [Company Name]. These facilities are provided to employees for the purpose of conducting Company business. The Company does permit a limited amount of personal use of these facilities, including computers, printers, e-mail and Internet access. However, these facilities must be used responsibly by everyone, since misuse by even a few individuals has the potential to negatively impact productivity, disrupt company business and interfere with the work or rights of others. Therefore, all employees are expected to exercise responsible and ethical behavior when using the Company’s Information Technology facilities. Any action that may expose the Company to risks of unauthorized access to data, disclosure of information, legal liability, or potential system failure is prohibited and may result in disciplinary action up to and including termination of employment and/or criminal prosecution.


This policy applies to all [Company Name] employees worldwide and to all employees of [Company Name]’s subsidiaries and affiliated companies. It is the responsibility of all operating units to ensure that these policies are clearly communicated, understood and followed.